Boards & Governance
How Boards Work
Boards are usually made up of three or more volunteer directors who are generally elected by unit owners to oversee the affairs of the condo corporation.
Boards play a critical role in nurturing strong and vibrant condo communities by making sure the condo corporation’s legal obligations are met.
Board responsibilities
Boards have a standard of care that is defined in the Condo Act. In practical terms, this usually means they must ensure:
- Financial due diligence
- Long-term sustainability of assets
- Proper oversight of condo managers
- That they disclose conflicts of interest
Running owners’ meetings
Boards must hold Annual General Meetings every year and owner requestioned meetings along with other owners’ meetings as needed. These meetings have strict requirements around notice periods, documents that must be shared ahead of time, voting rights and quorum. They are critically important opportunities for boards to solicit feedback from owners on important issues and make key decisions.
Board meetings
Directors must receive a notice at least 10 days before the board meeting unless by-laws specify otherwise. The notice must include the time, place and the topics for discussion or voting.
Here are some things boards can do during meetings:
Boards must make sure to keep good minutes of any meetings and be ready to share non-confidential portions of them with any owner who makes a records request.
Directors should take advantage of regular meetings to keep engaged and make a difference in their community. They should ask good probing questions and work collaboratively with their colleagues.
Some boards choose to adopt a code of conduct for board members to get ahead of any potential issues.