Accountant

Position Title: Accountant

Reports To: Manager, Finance

Work Location: Hybrid Environment (Downtown Toronto)

Date: August 30, 2024

 

Background

The Condominium Authority of Ontario (CAO) is a dynamic, digital organization that supports the province’s rapidly evolving condominium sector with information, education and dispute resolution services.

We value innovation, collaboration, creativity, a get-it-done mindset and embrace modern, agile/scrum IT development methodologies and client-focused solutions. Our staff have told us that CAO’s culture embraces diversity and provides a collaborative environment where they can learn, grow and thrive. We are committed to staff well-being and work-life balance, and offer competitive compensation, health benefits, pension matching and a hybrid work environment. Our office is in heart of Toronto’s bustling financial district.

The CAO is a delegated administrative authority that supports condo living and enhances consumer protection by providing services and resources that reach all condo communities across Ontario. We are accountable to the government through and Administrative Agreement with the Minister of Public and Business Service Delivery and Procurement. The seven-member board of directors provide strategic guidance and oversight of the organization.

We are an organization driven by our vision, mission and values:

• Our Vision: Strong and vibrant condominium communities in Ontario.
• Our Mission: Engage and empower Ontario’s condominium communities with information, education, and dispute resolution
• Corporate Values: Innovation, trust, teamwork, value for money, integrity, fairness
• Team Values: Respect, trust, diversity, collaboration, leadership.

 

Purpose of Position

Reporting to the Manager, Finance the Accountant will coordinate, perform, and administer all finance, account-related, and procurement responsibilities. The accountant will provide financial information to management by researching and analyzing accounting data, completing financial reports, and paying approved per diems and expenses to CAO Board Directors and executives, participating in the evaluation of reliability measures of financial information within our respective systems in terms of various financial and operating indicators. The accountant will be responsible for end-to-end procurement per CAO guidelines.

If you are looking for a challenge and are interested in the role, please apply by August 30, 2024.

 

Key Responsibilities

Accounting (30%)

• Completes full cycle of accounting functions.
• Performs all general bookkeeping functions; coordinates all aspects of accounts payable, receivable and general banking functions in a timely manner and in accordance with generally accepted accounting principles, internal controls, and board policies and procedures.  Keeps financial records and establishes, maintains and balances various accounts using computerized accounting system.
• Posts journal entries, reconciles accounts, investigates and resolves discrepancies.
• Prepares and processes invoices for payment, ensuring invoices appropriately approved, writes cheques and attaches back-up for cheque signers.
• Prepares various financial reports as required by collecting, analyzing, and summarizing account information and trends for review by the Director, Finance & Controllership.
• Records and manages physical assets.
• Prepares audit worksheets and assists during the annual audit.
• Continuously monitor, recommend and implement process improvement initiatives to increase the effectiveness and productivity of the department.
• Works with I.T. on CRM System set up for new process operations and maintenance projects.
• Participate in the implementation of a new Finance integrated system solutions; become a subject matter expert to help train other colleagues on the team.
• Sets up and maintains hard copy and electronic files, prepares files for archives and or destruction in keeping with records retention schedules.
• Processes bi-weekly payroll for employees and CAO board of directors per diems and expenses
• Assists staff with any financial inquiries

Procurement (50%)

• Manage the complete procurement process and all related documentation.
• Analyze and apply best methods to procure services including all purchasing documents (RFS and RFQ formats)
• May need to provide assistance to business in basic sourcing for new vendors in line with the procurement process
• Prepare the Request for Service (RFS) or Request for Quote (RFQ) working with the business leads
• Review and analyze any incoming offers, submissions by various vendors on our RFQ/RFS
• Prepares and processes non-competitive procurement justifications
• Determine the significance and assess the value of proposal and if beneficial for the organization and if relevant, forward the analysis with a recommendation to the respective Manager.
• Prepare agreement and review the changes required on agreement in-line with CAO needs.
• May need to Coordinate with the legal council in preparation of the documentation related to special procurements.
• Prepare cost/benefit analysis and comparison reports of various special projects with respect to services and supplies.
• Monitor suppliers’ and service providers’ performance; negotiate and implement contract modifications when necessary.
• Identifies and integrates continuous improvement opportunities, negotiation of cost savings, improved processes, and standard best practices.
• Identify procurement problems and propose solutions within the scope of the position.

Receivables (20%)

• Processing accounting receivables and incoming payments in compliance with financial policies and procedures.
• Performing day to day financial transactions, including verifying, classifying, and recording accounts receivables’ data.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
• Prepare bills, invoices and bank deposits.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve billing issues.
• Facilitate payment of invoices.
• Generate financial statements and reports detailing accounts receivable status.
• Other duties as required.

 

Qualifications, Skills and Knowledge

• Post-secondary educationbusiness administration, accounting, finance, or related field preferred.
• Knowledge of legislation, policies, directives, procedures and best practices related to payment processes and practices to provide comprehensive explanations on department processes, investigate non-routine/complex issues, identify contentious issues and provide recommendations. 
• Proven experience of 2-3 years in administering a full cycle accounting function, including general ledger maintenance, accounts payable, accounts receivable, payroll processing and account analysis and reconciliation.
• Knowledge of standard bookkeeping software packages and financial database technology.
• Experience working with generally accepted accounting principles computer software and accounting software
• Knowledge of general accounting principles and practices
• Demonstrated advanced knowledge of MS Office Suite including Excel, Outlook 
• Demonstratableorganization, coordination and project management skills  
• The proven ability to work in a fast-paced environment. 
• Strong research, analytical and problem-solving skills
• Strong verbal and written communication skills, for communicating with general personnel and management.
• Ability to work independently and in a team environment (with individuals both within and outside the finance department).
• Demonstrated experience with Microsoft 365 or AX – an asset

 

Working Conditions/Environment

CAO values in-person collaboration and we observe a hybrid working model and only those interested and comfortable in collaborating in person 3 days a week (Tuesdays, Wednesdays, and Thursdays) need apply.

 

Disclaimer

We thank everyone for their interest in joining our dynamic team, but due to the volume of applications only those qualified will be contacted.

CAO is an equal opportunity employer, encouraging workplace diversity. All qualified individuals will be considered without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, marital status or any other characteristic protected by law.

CAO welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. You can email [email protected] for any request.